Using Home Document Manager with the Fujitsu ScanSnap

I’m not going to wax lyrical about the Fujitsu ScanSnap, by now we should all know just how good they are. The number of people bugging me about requesting that I add ScanSnap support alone would slay all but the most robust email clients. Having finally been able to get my hands on a couple for review purpose (the 300 and the 510) I am sold on their obvious superiority.

The ScanSnaps do not ship with TWAIN drivers, which presents a hurdle for software manufacturers. There are reasons that it doesn’t, but they are best left to Fujitsu to explain. Fortunately, it’s an easy problem to solve. The following steps will detail how to get One Touch Scanning to work with Home Document Manager.

Step 1 – First up, we need to disable the Quick Menu on the ScanSnap Manager icon. The ScanSnap Manager icon lives in your task bar, near your clock. Right click on this icon and make sure that “Use Quick Menu” is unchecked, as shown below.

01 Disable Quick Menu

Disable Quick Menu

Step 2 – Once you have disabled the Quick Menu, double click on the ScanSnap Manager icon in your task bar again, this will launch the Manager application.

Open ScanSnap Manager

Open ScanSnap Manager

Step 3 – Click “Add Profile” and enter a name for the new profile – I would suggest “Home Document Manager” as a sensible choice. Then click “OK” to create the new profile.

Add New Profile

Add New Profile

Step 4 – On the “Application” tab, select “Scan To File” from the drop down list.

Scan To File

Scan To File

Step 5 – Go to the “Save” tab. We need to choose a location for the scanned files – I would recommend using a new folder that isn’t used by any of the other ScanSnap Manager profiles. In this example, I have created a new folder on my machine at “C:\Users\Tim Haughton\Documents\Scans”, but you can create it wherever you like. Remember what you enter in here, you’ll need it later.

Choose Save To Location

Choose Save To Location

Step 6 – Go to the “File option” tab. We need to decide about OCR. Both the ScanSnaps and Home Document Manager have very good OCR capabilities. We have 2 options;

  1. We use the ScanSnap’s OCR. This will slow down scanning but speed up the import in to Home Document Manager.
  2. We use Home Document Manager’s OCR. This will speed up the scanning but slow down the import.

If you tend to 1 or 2 documents at a time, it doesn’t matter too much. If you tend to batch process a week’s (or month’s ??!!) paperwork at a time, you might find it easier to leave the “Searchable PDF” option disabled, and rely on Home Document Manager’s OCR. This will cut down on scanning times. Don’t forget that Home Document Manager will be busy OCR’ing while you are scanning.

Choose OCR Options

Choose OCR Options

Step 7 – In Home Document Manager, open the application menu by clicking on the icon in the top left. Then click on “Options”.

Go to HDM Options

Go to HDM Options

Step 8 – Finally, make sure “Enable folder watching” is checked, then click “Choose”. When the Folder Browser appears, choose the same folder that you selected in Step 5.

Set Folder Watch

Set Folder Watch

That’s it. Now, documents scanned by your ScanSnap will now be imported directly into Home Document Manager.