Archive | August, 2009

Update Released: ScanSnap Support Added

This week’s development and testing has been dominated by 1 thing – the addition of support for the Fujitsu ScanSnap. That’s right folks, as of right now, your ScanSnap can scan documents directly in to Home Document Manager at the touch of a button. I’ve written detailed instructions here on how to get it going, any issues – get straight in touch.

Actually, it’s not just support for ScanSnaps that’s been added. You can now set a folder to be “watched” by Home Document Manager, any files dropped in to your “Watched” folder will be imported automatically.

08 Set Folder Watch

As usual, no action is required on your part. Home Document Manager will update itself whenever an Internet connection is present.

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Fujitsu Scansnap S300 Review

scansnap-s300Fujitsu deserve some credit for this scanner – which they accurately bill as “the world’s smallest duplex ADF (automatic document feeder) scanner”. Anyone who’s had scanners over the years know that they aren’t known for their compactness or portability. My first scanner was a Samsung (I think) A4 flatbed, may it rest in pieces, and my current Brother MFC 7820N takes up more space than pretty much anything else in my office. What Fujitsu have done is create a very good, portable, duplex document scanner. Emphasis on the word “document” is intentional, as we will see.

A quick look at the scanner’s official product page will give you the low down on its tech specs.

The scanner weighs a smidgeon over 3lbs. Pretty light for a scanner, but you’ll certainly notice it in your briefcase or bag. The 3lbs also doesn’t include the power adaptor, which is entirely optional as the scanner can be powered solely by USB. It does require 2 USB connectors to be connected however, one for power and one for data transfer. I don’t find this at all surprising, I have a portable 2.5″ hard drive that needs 3! …..I should really replace that.

The S300 supports full duplex scanning, i.e. the scan takes only one pass to scan both sides of a document. It also supports 4 scanning modes; Normal, Better, Best and Excellent. Scanning speeds vary from Colour (150dpi) or B&W (300dpi) at 8ppm (16 sides per minute) to Colour (600dpi) or B&W (1200dpi) at 0.5ppm. For most archival purposes, B&W at 300dpi gives you a small file size with high OCR accuracy.

The S300 supports PDF only as its output file type. This means if you’re looking for a photo scanner, you should perhaps look elsewhere, but it is ideally suited to paperless home/office/car environments.

As with all ScanSnaps, the lack of a TWAIN driver means that you are restricted to using the bundled ScanSnap software to capture your document. I’ve been talking to an engineer at Fujitsu over the last week to see what software vendors like myself can do. The ScanManager software features what they refer to as “Scan Profiles”, these are predefined settings for a type of scan. In order to get a Scansnap to work with another application like Home Document Manager, a user has simply to configure a “Home Document Manager” profile which deposits the PDFs in to a folder. The user needs then to configure Home Document Manager to monitor this folder. The snag is that this isn’t currently supported, but last night’s release clears the decks for this, so it is my next priority and would hope to have it in place within a week or so.

I will post an update with instructions when this is ready.

The ScanSnap also has built in OCR functionality. It will slow your scan down, but a document needs to be OCR’d somewhere. The OCR quality is comparable to Home Document Manager’s OCR, so it’s really a matter of preference whether you let the S300 take care of OCR, or leave it to Home Document Manager.

All in all, if you need either a small and/or portable scanner, you would be hard pressed to top the S300.

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Update Released (a little bit early)

La nuit s'installe..
Image by solea20 via Flickr

Evening all. I’ve just published an update for Home Document Manager. I know it’s a couple of days earlier than usual, but I’m away this weekend for a well earned break. I say “break” – the family is coming with me, as is my Blackberry and laptop – so I’ll still be reachable for support queries. But I digress, what’s in this update?

  • I’ve brought the functionality of the folders up to where it should be. You can now rename folders as well as reorganise them by dragging and dropping.
  • You can now move Home Document Manager’s data folder. Normally this is hidden, but now you can move it to wherever you like – particularly useful if you have a specific data drive or partition or need it to be in a particular place for backing up. You can also now switch between repositories – useful if you’re Home Document Manager and had previously moved your data. This is doable from the options window.
  • Various minor UI tweaks. Moved a few things round, hidden a few things that shouldn’t have been visible.

Any problems, let me know. As usual, Home Document Manager will update itself whenever an Internet connection is present.

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Uses for shredded paper

As a dedicated paperless office enthusiast, you will have already availed yourself of the shiniest paper shredder that money can buy; one that can decimate even the most oppressive piles of paperwork to a respectable container of shredded goodness. As the shredder reaches its capacity, one is left with a question:

OK, I shredded, now what?

If we’re not careful, we can undo all of the karmic benefits of your paperless office. Recycling is obviously the key, but recycling can mean more than just sticking it in a bag to be collected at 5AM on Thursday morning. Recycling is another word for reuse, so I thought it would be fun to take a look at some of the uses for shredded paper.

Fuel

original_logmaker_homeDo you have an open fire? Do you camp? Shredded paper makes for good kindling and that’s not all; my Father-in-law has one of these wonderful gizmos – a Log Maker. This particular one is make by a British company, but I dare say they’re available over the pond.

The log maker uses a sheet or two of standard newspaper to form the outer layer of the log, then you stuff it full of your shredded paper, then pack it down with the plunger. The more tightly you pack it, the more slowly it will burn. It won’t burn for as long as a wood log, but it’s free, and as far as recycling goes, it certainly beats land-fill.

There’s no reason you can’t produce and store these all year round, and roll them out during Winter. Even if you don’t have an open fire yourself, maybe you know of someone for whom heating a home in winter is a struggle – combining recycling and charity has to be a good thing!

Packaging

Paper-Box2-thHow’s your eBay account looking? If it’s anything like ours, it’s a constant struggle to find ways and means of packaging things. Shredded paper makes for great packing material. If you do a lot of eBaying, maybe even run your own eBay business, keeping your shredded paper is a good way to save on buying “proper” packing material.

If you don’t pimp your wares on eBay, maybe you know someone who does. It may also be worth offering it on a local recycling scheme, we use Freecycle for instance.

Think of the animals!

camera 2 2008 220Our home is currently bereft of non-Human mammals, but this won’t last. The boys (3 and 5) are already asking for rabbits, guniea pigs and dinosaurs. Providing you’re careful about what you throw in to your shredder, shredded paper makes great bedding for animals. This means taking out staples before you shred, no credit cards etc.

It’s not limited to small and furry animals either – I’ve heard of it being used for horses too. Again, big refuse sacks full of shredded paper are good to give away to pet owners if you’re no Dolittle. Local animal shelters may also be worth contacting.

Think of the children!

june6_002_1244403565We have 3 (soon to be 4) kids. We learned very quickly that the secret to a peaceful life was keeping them all occupied, all the time. Crafts are a fantastic way to keep kids busy, the messier the better (from their point of view at least). Shredded paper offers some fun alternatives to arguing over who’s turn it is with Thomas the Tank Engine.

Here are some ideas for little (and not so little) kids amongst you:

Think of the Rhododendrons!

180px-Rhododendron-by-eiffel-public-domain-20040617Home composting is one of the less common uses for shredded paper. It is often viewed as problematic because of the need to watch what you put in your shredder. Glossy paper, for example, doesn’t compost well. But if you can keep the compost-unfriendly paper types out of the shredder (perhaps shredding in batches) then it can be a good friend to the gardeners amongst you.

If mixed with other wet composting materials like grass, it will happily assist in the composting process in your compost bin. Your can also put a layer of soil and shredded paper at the bottom of pots to assist in drainage. If your soil is quite fine, you might also want to consider simply digging amounts of shredded paper into your beds as you turn the soil.

So, whilst paperwork is a bind, it can also be a source of positive things. Have you got any novel ideas for using shredded paper? I’d love to hear them.

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Update: Export and Confirm Move

We released an update late yesterday to add one new feature and one usability tweak.

ExportDocumentScreenshotExport – As of now, you no longer need to open a document in Acrobat and Save-As to export it from Home Document Manager. We’ve added a button to the Ribbon which allows you to export all selected documents directly.

MoveConfirmScreenshotConfirm Move – The minor usability tweak; this message box will show whenever you move a document to another folder. If this kind of message drives you potty, you can disable it by unchecking the check box.

As usual, Home Document Manager will update itself whenever an Internet connection is present.

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